Appointment of Info and Deputy Info Officer

In terms of POPIA Act 4 of 2013 and PAIA Act 2 of 2000

    Resolution passed at a meeting of the board of directors held at Randburg on 1 March 2026.
    Appointments have been in effect since 2021.

    1. APPOINTMENT OF INFORMATION OFFICER

    It is hereby resolved that:
    KIRSTEN MICHELLE SMYTHE (Identity Number: 8408300011084)

    is appointed as the Information Officer in terms of:

    • Section 55 of the Protection of Personal Information Act, 4 of 2013 (POPIA)
    • Promotion of Access to Information Act, 2 of 2000 (PAIA)
      The Information Officer shall be responsible for:
    • Ensuring compliance with POPIA and PAIA
    • Developing, implementing and maintaining data protection frameworks
    • Managing and responding to requests for access to information
    • Liaising with the Information Regulator
    • Ensuring appropriate technical and organisational safeguards
    • Managing data subject rights and requests

    This appointment is effective from __1 March 2026______ and remains valid until amended or withdrawn.

    2. APPOINTMENT OF DEPUTY INFORMATION OFFICER

    It is further resolved that:

    RAUN DYLAN MURRAY SMYTHE (Identity Number: 8201085057087)

    is appointed as the Deputy Information Officer in terms of Section 56 of POPIA.

    The Deputy Information Officer shall:

    • Assist the Information Officer in fulfilling statutory duties
    • Act on behalf of the Information Officer where required
    • Support implementation of POPIA compliance

    3. AUTHORITY

    Any Director is authorised to:

    • Sign all documents necessary to give effect to this resolution
    • Submit required registrations to the Information Regulator
    • Take all actions required to implement this appointment

    4. DIRECTORS APPROVAL

    Raun Dylan Murray Smythe 8201085057087
    Full Name ID Number
    1 March 2026
    Signature Date
    Gary Leslie Madden 8410065171087
    Full Name ID Number
    1 March 2026
    Signature Date

    5. ACCEPTANCE OF APPOINTMENT

    I, Kirsten Michelle Smythe, accept appointment as Information Officer and confirm that I will
    perform my duties in accordance with POPIA and PAIA.
    Signature: ________________________ Date: ____1 March 2026____________________
    I, Raun Dylan Murray Smythe, accept appointment as Deputy Information Officer and confirm
    that I will support compliance obligations.
    Signature: ________________________ Date: ____1 March 2026____________________

    ANNEXURE A
    DETAILED DUTIES OF THE INFORMATION OFFICER AND DEPUTY INFORMATION OFFICER

      In terms of the Protection of Personal Information Act, 4 of 2013 (POPIA) and the Promotion of Access to Information Act, 2 of 2000 (PAIA), the Information Officer is responsible for:

      1. Compliance Management

      • Ensuring overall compliance with POPIA and PAIA
      • Monitoring regulatory developments and ensuring implementation

      2. Policy and Framework Development

      • Developing, implementing, and maintaining data protection policies
      • Ensuring alignment with legal and regulatory requirements

      3. Data Subject Rights

      • Managing requests for access, correction, and deletion of personal information
      • Ensuring timely and compliant responses to all data subject requests

      4. Information Regulator Liaison

      • Acting as the primary contact with the Information Regulator
      • Managing investigations, complaints, and reporting obligations

      5. Risk and Security Oversight

      • Ensuring appropriate technical and organisational security measures
      • Overseeing data breach response and notification processes

      6. Training and Awareness

      • Promoting awareness of POPIA within the organisation
      • Conducting staff training and ensuring ongoing compliance culture

      7. Record Keeping

      • Maintaining records of processing activities
      • Ensuring proper documentation of compliance measures

      8. Deputy Information Officer Responsibilities

      • Supporting the Information Officer in all duties listed above
      • Acting on behalf of the Information Officer when required
      • Assisting with operational implementation of compliance measures

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